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Automic Registry Services
Perth
1300 288 664
Automic Registry Services is a small registry used by approximately 100 ASX listed companies.
The company covers small and micro-cap shares with the largest company under their management having a market capitalisation of ~$200m.
The website is modern and easy to use but email support might be limited. The editor of Market Index experienced a 7 business day turnaround time in response to a question via the Contact Form.
Data integrity might also be a concern. When logged in and viewing "Meetings" for a listed company, the website stated "No more upcoming meetings" even though the AGM was that afternoon.
Reasons to contact a Share Registry include:
- Confirm your share holdings
- Replace lost paperwork
- Change your address for company correspondence
- Update TFN details
- Provide dividend payment instructions
- Change communication options (e.g. post or email)
How to access your Automic holdings
1) Click "Investor Login”
2) Click “Single Holding Access”
You have a choice between accessing the details for a single holding or registering for access to all your holdings.
Registering an account is useful if you have multiple shareholdings with Automic as an account provides details on all your companies. If you're only interested in one company then select "Single Holding Access".
3) Enter your details
The SRN / HIN can be found on your most recent holding statement or share certificate. It’s 11 characters long an usually starts with an "X” or "I”.
4) Holding Summary
From here you can see a summary of your holdings and navigate to your transaction history, registration details and upcoming meetings.
5) Registration Details
A summary of your registration details including entity, TFN, communication preferences and dividend payment details.
Website Sections
Transaction History
Movement of share on/off the HIN or SRN.
Meetings
Upcoming meetings are listed here.
Most changes to your account will require a form to be signed and returned. The most frequently requested forms can be found here.
FAQs
What is a Share Registry?
A share registry is an organisation that helps a company manage their list of shareholders. Responsibilities include maintaining an accurate record of shareholder transactions, issuing holding statements and managing dividend payments.
All ASX listed companies have a dedicated share registry that shareholders can contact about their holdings.
SRN vs HIN
Long gone are the days where shareholders receive a share certificate in the mail to prove their holdings.
Shares are now digitally held on HIN (with a stockbroker) or SRN (with the registry). No matter which way your shares are held, you remain the beneficial owner, even if the stockbroker or registry goes bankrupt. Look at the first character of your SRN/HIN on your most recent Holding Statement:
- An "X” indicates your shares are held on CHESS under a HIN (Holder Identification Number) with a stockbroker.
- An "I” indicates your shares are held ISSUER SPONSORED under an SRN (Security Reference Number) with a share registry.
If you hold shares on CHESS then your stockbroker should be your first point of contact for any queries regarding your holdings. They will liaise with the registry on your behalf and can confirm with 100% certainty the number of shares you hold on that HIN.
If you hold shares Issuer Sponsored then you will need to contact the registry for anything related to your holdings (e.g. address changes, confirm holdings etc.).
